Section 1: Officers

The Officers of the PTO shall consist of the following: President, Vice President, Head of Programs, Membership Chair, Fundraising Chair, Volunteer Chair, Communications Chair, Teacher Appreciation, Treasurer, IT Chair, and Secretary.

 

A. The President shall preside over meetings of the PTO and Executive Board, serve as the primary contact for the principal, represent the PTO in the community, and coordinate the work of all the officers so that the purpose of the PTO is served. The President can serve as an ex-officio member of the Executive Board for one (1) term after his/her term as President expires, on all committees except Nominating. President is also one of the three signers on the bank.

 

B. The Vice President shall assist the President and carry out the President’s duties in his/her absence or inability to serve. In addition, the Vice President shall serve as the nominations chair and, in the spring, contact volunteers who are already involved and ask if they would like to continue, as well as reach out to parents who are not quite so involved to prepare for elections for the following school year. After serving one (1) term as President-Elect, he/she will serve as President during the subsequent school year. Vice president is one of three signers on the bank.

 

C. The Head of Programs shall plan and arrange educational programs for students and parents, and community involvement programs that support the purpose and goals of our PTO.  Prior to the finalization and implementation of any program, the proposed program shall be presented to the Officers for review and approval. 

 

D. The Membership Chair shall be responsible for recruiting parents and teachers to become members and be involved through the year.

 

E. The Fundraising Chair shall be responsible for coordinating fundraisers to raise the money necessary to support projects and programs throughout the year.

 

F. The Volunteer Chair shall be responsible for recruiting parents and guardians for the purpose of helping work events and aiding teachers and students and the events the PTO put on for Partin Elementary.

 

G. The Communications Chair shall be responsible for utilizing multiple communication avenues to spread the word about all PTO happenings. This includes, but is not limited to, the creation of information to add to the principles weekly newsletter and maintaining our social media presence.

 

H. The Treasurer shall receive all monies collected by the PTO, keep an accurate record of receipts and expenditures, pay out funds only as authorized by the PTO, present a financial report for approval at each monthly meeting and inform the Executive Board of special financial problems and budget considerations. The Treasurer shall be responsible for the preparation and submission of all Federal and State compliance filings. The Treasurer shall not be an employee of Grayson County Schools. The Treasurer shall be one of three signers on the bank account.

 

I. The Teacher Appreciation Chair shall be responsible for managing the PTO’s efforts to show its appreciation to the teachers and staff of the school.  Appendix A, on page 10, offers further suggestions for the PTO to frequently remind your teachers and school staff that they are very appreciated during the entire school year.  

 

J. The IT Chair shall be responsible for maintaining and holding any information as it pertains to websites, Facebook, square integration, texting integration, and other IT platforms.

 

K. The Secretary shall record the minutes of all meetings of the PTO and shall distribute these minutes to the Executive Board in a timely manner. The Secretary shall keep a copy of all PTO records, and these shall be stored at Partin Elementary. The Secretary will be responsible for receiving and writing correspondence pertaining to the PTO’s activities.

 

Section 2: Standing Committees 

Standing committees of the PTO shall include Membership, Fundraising, Volunteers, Communications, and Nominating. The Executive Board may create additional standing committees as needed by a two-thirds (2/3) majority vote of a quorum of the Executive Board. Either one (1) or two (2) chairpersons shall manage each standing committee. In the case of two (2), they shall only be entitled to one (1) voting right collectively.

 

Section 3: Eligibility

Any parent, guardian or other adult standing in loco parentis for a student at the school is eligible to serve in any position on the Executive Board.

 

All members of the Executive Board must have a proper background check conducted in accordance with the terms and processes set forth by Van Alstyne Schools. In the event that a candidate is not cleared by Van Alstyne Schools upon nomination for an executive position, he/she must obtain clearance prior to the beginning of the new term in order to serve in any executive position. In the event that clearance is not obtained prior to the new term, the position will be considered vacant and will be filled in accordance with ARTICLE V, Section 5.

 

The positions of President, Vice President, and Treasurer shall be required to re-certify their clearance on an annual basis. The PTO shall request verification from the Principal of Partin Elementary for the most recent approval of clearance.

 

Section 4: Terms of Office

Members of the Executive Board shall serve for one (1) year commencing June 1. No Executive Board member may serve for more than two (2) consecutive terms in the same position. Each Executive Board member shall hold only one (1) elected position at a time.